Occasionally, campers become ill or injured at camp. When health care needs occur, our professionally staffed Health Center can meet most needs of our campers and staff. Emergency and hospital facilities are available in Waupaca.
Wisconsin State Requirements
The Wisconsin State Board of Health and the American Camping Association require that the Health Form is on file before your camper(s) arrives at camp. All campers must have an examination by a licensed physician before leaving for camp. All forms should be completed and returned to the camp office by May 3, 2024. CYJ Midwest is required by law to follow the Wisconsin State Board of Health regulations, which states that no child will be allowed into camp without this completed form. Each camper must have a physical within 12 months of the session. Please make your child’s doctor appointment early enough so that the medical forms are submitted to the camp office on time.
Forms
All medical information is requested in our online forms, which can be accessed by clicking here. One form is the “Health History,” which includes your child’s immunization record. It must be typed in this section or the form will be incomplete. The second form is a paper form which must be downloaded and printed. Ask your child’s doctor to complete this form at the time of the physical. The form must be current and signed by you and your child’s physician. Please fax the form back (without a cover page) to the number indicated on the form or upload it directly onto your CampInTouch account. This form is child-specific with a barcode to ensure that it is automatically added to your child’s electronic record.
We prefer you to upload your printable forms to your CampInTouch account, however if you have difficulty doing so, you may email them to info@cyjmid.org or fax them to the number on the print out.
Immunizations
Please see the Policy Statement on Vaccinations below.
Daily Medication
Wisconsin State Law prohibits campers from keeping any medications and prescriptions (including over the counter items such as vitamins, analgesics or anti-histamines) in the bunk area. The health center keeps all medication, except for primary inhalers and Epi-Pens. Please do not send over the counter medications that your child does not take daily to camp as we will provide them to campers on an as needed basis. If there is something you wish us not to administer to your child, please indicate this on your medical form.
Inhalers/EpiPens
Inhalers and EpiPens are required to be carried by the camper at all times with a back up to be kept in the Health Center. Any inhaler or EpiPen brought to camp should be indicated and explained on the medical forms so that the medical staff is aware that the campers are in possession of these items.
Lice
Medical Fees
Charges for physician’s services, emergency room fees, and all medications will be billed directly to the camper’s parents or their health insurance carrier for any accidents, injuries or illnesses that may occur. Therefore, every camper must be covered by a health insurance policy while at camp and MUST provide a copy of the front and back of the health insurance card. CYJ also does not cover any expenses incurred as a result of pre-existing conditions.
Medication Holiday
Children may take certain medications during the year, which some physicians or psychiatrists may like to stop for a short period each year. The summer is a frequently chosen time because the child is not in school. Please be aware, however, that camp requires a high degree of attention, concentration, and stability. We, therefore, do not recommend any change in your child’s medication during camp. If your child takes any medications during the year that he/she will not be taking during the summer, it is important that we know about such a “medication holiday.” We welcome discussions about individual situations to make reasonable accommodations for your child.
Prescription Medication Policy
CYJ Midwest has partnered with Waupaca Hometown Pharmacy to ensure the safe distribution of medication during the summer.
Waupaca Hometown Pharmacy will dispense your child’s medications in convenient multi-dose strip pouches, labeled with your child’s name, medication, and instructions. If possible, it is very important that you do not send your child to camp with medications. This is a safety precaution that we have implemented and your cooperation is greatly appreciated.
Please have your physician send over your child’s medication list along with detailed instructions (including administration times) to:
Waupaca Hometown Pharmacy
115 Western Ave N, Waupaca, WI 54981.
phone 715-256-0400 fax 715-256-0402
Prescriptions and Insurance:
It is the parent’s responsibility to have your child’s physician send electronic prescriptions to Waupaca Hometown Pharmacy as early as possible and no later than one month before camp starts. Waupaca Hometown Pharmacy will not accept phoned-in or handwritten prescriptions.
Waupaca Hometown Pharmacy will fill a 28-day supply for all prescriptions. (Camp will have these prior to your child’s arrival). Please ask your insurance to allow a vacation override for the summer camp months. If your child is at camp for more than 28 days, a 28-day refill will need to be sent to Hometown Pharmacy. Any medication packed for camp that is not used at camp is sent home with your child.
You may refill any necessary medication before camp starts but do not fill prescriptions at home while your child is at camp. Leave any unused medication at home for use after camp.
Most commercial prescription insurance plans are accepted. Waupaca Hometown Pharmacy does not accept medication discount cards such as GoodRx
Parents are responsible for all medication not covered by insurance and co-pays.
30 days before camp starts, Waupaca Hometown Pharmacy must have:
All prescriptions for 28 days plus a refill or additional script for controlled substances, make sure to include any supplies needed such as insulin syringes, Epi-Pens, etc.
Copy of prescription insurance card if applicable - prescription insurance information needed includes: RXBIN, RxPCN, Member ID, Rx Group
Please plan ahead and schedule physician appointments at least 1-2 months before camp starts. Last-minute medication changes might be difficult for us to accommodate.
Fees:
$25 per child, for a 28-day supply
$50 per child, for a 56-day supply
*This does not include the cost of any medication.
Medications brought to camp must be in the original bottle with the camper’s name and detailed instructions on when to dispense to the camper. Medications must be handed to camp staff immediately upon arrival.
The only exception is if the pharmacy notifies us that they are unable to accept your insurance or fill a particular medication or if we have discussed the situation ahead if time.
How is my insurance billed? How am I billed for co-pays?
The pharmacy will bill your insurance company directly as prescriptions are filled. Any out of pocket costs (e.g. co-pays, deductibles, etc.) will be charged to your credit card.
Is Hometown Pharmacy able to accept my insurance? What if the pharmacy does not accept my insurance?
The pharmacy is contracted with all major and most minor prescription carriers. Once you submit your registration they will renew the information and notify you if your pharmacy does not cover your plan. They are also happy to check and make sure your insurance is covered in advance.
Registration Process
The registration, along with instructions, can be found in your CampInTouch account.
Non-Prescription Medication
If your child needs a non-prescription medication occasionally, the Health Center will have it in stock. If your child takes non-prescription medication such as vitamins or melatonin on a daily basis, this can be sent with the child and musted by handed to camp staff before boarding the bus or immediately upon arrival at camp.
Guidelines for Managing Severe Food Allergies
Food allergies can be life-threatening. Specifically, in a camp setting, there is a risk of accidental exposure to a food allergen. Our counselors, medical staff, parents, and campers must work together to minimize this risk.
Family’s Responsibilities
- Notify us of your child’s allergies or suspected allergies in advance
- Use our Health History form in CampInTouch to fully describe the allergy and reaction if exposure occurs
- Educate and review with your child the self-management of his/her food allergy
- Camper should know:
- Safe and unsafe foods
- Strategies for avoiding exposure to unsafe foods
- How and when to ask adults whether certain foods are safe
- Symptoms of allergic reaction
- How and when to tell an adult about a possible allergic response
- How to use epinephrine
Camper’s Responsibilities
- Never trade food with other campers or staff
- Never eat anything with unknown ingredients
- Always ask an adult to check ingredients if they are unsure of the safety of a certain food
- Be proactive in the management of mild reactions, such as seeking help if a reaction is suspected
- Tell an adult if a reaction seems to be starting, even if there is no visible appearance of allergic response
CYJ’s Responsibilities
- Be informed of the availability of emergency care
- Know how to contact EMT/ambulance
- Review the health records submitted by parent and physicians
- Establish prevention protocols for camp
- Make plans so that the camper with food allergies may safely participate in all activities
- Be certain that all food service or kitchen personnel are aware of, and can identify the child with food allergies
- Discuss meal plans with parents/campers and alternative plans if necessary
- Plan how campers with food allergies will participate in meals (i.e., a camper with food allergies might go to the kitchen window to pick up a specially prepared meal which includes only foods which are safe for him/her)
- Ensure all staff members who will be in contact with the camper know of the allergy, can recognize the symptoms of an allergic reaction, and know what action to take if the reaction occurs
- Ensure that appropriate personnel are familiar with the use of epinephrine, where medication is located, and the protocol
- Arrange a training session before the start of camp. Train staff on the usage of epinephrine auto-injectors
- Comply with local and state regulations regarding the administration of medication
- If there are planned field trips or out of camp activities
- Be certain any emergency medication and authorization accompany the camper and counselors
- Be certain there is a way to contact emergency assistance
- CYJ Midwest is a nut free facility
